RIA Volunteer Policy

RIA Volunteer Policy
 

The RIA relies on participation from committee and task force volunteers to provide valuable insight into the restoration industry and support the association’s mission and strategic goals. The RIA Volunteer Policy outlines expectations, qualifications, and term limits for volunteers who contribute their time and expertise to the organization. This policy is designed to ensure clarity and consistency in our volunteer program.
 

  1. Expectations
     

Commitment

Volunteers are expected to support the RIA’s mission and commit to their assigned roles and responsibilities. This commitment includes attending scheduled meetings, completing tasks in a timely manner, and adhering to the organization's policies and guidelines.
 

Professionalism

Volunteers must conduct themselves in a professional manner while representing the organization. This includes treating staff, other volunteers, and members with respect and courtesy. Volunteers are expected to adhere to association policies including the RIA Code of Conduct and the RIA Antitrust Policy.
 

Confidentiality

Volunteers may have access to sensitive information about the organization, its members, and its operations. It is crucial that volunteers maintain the confidentiality of this information and do not disclose it to unauthorized individuals or entities. All volunteers must complete and adhere to the RIA Confidentiality, Proprietary Information & Conflict of Interest Agreement. All members participating in Advocacy and Governmental Affairs (AGA) committees, subcommittees and task forces must sign a Non-Disclosure Agreement (NDA) with the RIA before participating in committee activities.

 

Conflict of Interest

Volunteers must make decisions in the best interest of the association and its members. They agree not to engage in actions that may constitute an actual, apparent, or potential conflict of interest with the mission and activities of RIA and will disclose to the RIA board any such conflicts of interest. Volunteers must recuse themselves from participation and deliberation on any matter for which they have any significant conflict of interest.

 

  1. Eligibility


Volunteers must be affiliated with an RIA member in good standing to serve as a member of a standing committee. Volunteers must possess the skills, knowledge, and experience necessary for their assigned role(s).
 

  1. Term Length

Volunteer terms may vary based on the nature of the role and the organization's needs. Generally, committee terms are for one year. At the end of their term, volunteers may be eligible for renewal based on their performance, availability, and the organization's needs. Renewal is not guaranteed.
 

  1. Termination

The RIA reserves the right to terminate a volunteer's role with the association at any time for reasons including, but not limited to, failure to meet expectations, misconduct, or changes in program needs. A volunteer who is absent from three consecutive meetings or 50% of the yearly meetings of the committee or task force shall, unless such absences are excused by the Committee Chair with due cause, be deemed to have resigned from the committee.

  1. Composition

 

Committees and task forces are charged with specific tasks as directed by the Board or as outlined in the RIA Bylaws. RIA standing committees include AGA, AGA Canada, Convention Planning, Education, Finance, Membership, and Nominating committees. Ad hoc committees and task forces assist the Board by examining a specific program or issue considered to be significant and are created and dissolved accordingly. The Chair and Co-Chair of each committee or task force is appointed by the Board President, unless otherwise specified in the RIA bylaws or governance documents. Committee chairs serve a maximum of three successive terms.  All committees and subcommittees must have a chair and a co-chair.